Free Planner · Education
Turn More Admission Enquiries Into Confirmed Seats
A free planner for institute owners and admissions teams launching a cohort, intake or new course. Map every step from first enquiry to confirmed seat, so more of the enquiries you already pay for reach an enrolment before the deadline.
Instant access. Name and work email only — no phone number, and no sales call just to download it.
You already have enough enquiries to fill the cohort
Every intake runs on the same clock: a fixed number of seats, a deadline that won’t move, and a cost per enquiry that climbs a little higher than last batch. So when the cohort looks thin, the reflex is to buy more leads.
Most intakes don’t need them. The enquiries already sitting in your sheet are usually enough to fill the batch — they’re just going cold while they wait. A counsellor juggling dozens of live enquiries can’t reach every one in time, and a student who hears nothing for a day or two has often enrolled elsewhere by the time you call.
An enquiry rarely dies at one step. It cools a little at each hand-off — from your programme page, to your form, to a counsellor, to a reminder that may or may not go out — until it simply stops replying. You can’t see it happening, because no one is watching the whole journey at once. This planner puts that journey on a single page, so you design it as one system before the intake opens — and more of the enquiries you already have reach a confirmed seat before the deadline.
What the planner walks you through
Nine stages, in the order an enquiry actually travels:
- Persona. Who this cohort is really for — student, parent or working professional — and the decision they’re weighing.
- Offer & promise. What the programme promises, why it beats the institute down the road, and the one line every counsellor repeats.
- Dates & capacity. Seats, start date, deadlines and the early-bird or rolling windows that create honest urgency.
- Traffic. Where enquiries come from — search, Meta, referrals, walk-ins, portals — and which of those you own versus rent.
- Lead form. What you ask — programme, city, eligibility — so counsellors get a qualified enquiry, not just a name and a number.
- Counsellor response promise. Who replies, on which channel, within how long — and what happens to enquiries that land after hours or on a Sunday.
- Reminders. A follow-up cadence across WhatsApp, call, email and SMS, from first enquiry to deadline, so no one is chased once and forgotten.
- Application & payment. The steps and documents between “interested” and “confirmed seat” — and where the drop-off quietly hides.
- Reporting. One view of enquiry → counselling → application → enrolment, by source and by counsellor, so you know what to fix next intake.
Why trust a planner from us for a new sector?
We’ll be straight with you: education is a sector we’re expanding into, so this planner isn’t built on an admissions case study — it’s built on how admissions funnels actually leak, plus what we’ve learned wiring enquiry-to-customer journeys where the follow-up looks a lot like yours. In healthcare, for example, we built a multi-city enquiry-to-appointment funnel — segmented lead forms, front-desk follow-up and stage-by-stage tracking from first enquiry to booked appointment. Swap “appointment” for “enrolment” and the nine questions are the same. See the full Education picture.
What’s inside
One editable pack — five ready-to-use pieces, not a blog post:
- A fill-in-the-blank funnel map one page, all nine stages, blank fields you complete for the intake in front of you.
- A response-promise worksheet set the reply time and the named owner for every enquiry, including the after-hours and Sunday cases most teams leave undecided.
- A copy-paste cadence table a ready Day-1-to-deadline schedule you drop your own channels and messages into.
- A qualifying-question bank the fields that tell a serious applicant from a casual click, ready to paste into your form.
- A one-sheet tracker the columns that show you, mid-intake, which source and which counsellor is converting, and which is quietly losing seats.
Gated form heading: Get your admissions planner
Enter your details and we’ll email the planner straight away.
Fields: Name · Work email · Institute (optional) Consent line: I agree to receive the planner and occasional related emails from Digiator. You can unsubscribe anytime. Form button: Send Me the Planner
Prefer to plan the intake with us?
The planner is enough to map your funnel on your own. Want a second set of eyes? A co-founder will spend 20–30 minutes on your specific intake and show you where enquiries are going cold — no pressure, just clarity. We usually respond within one hour.
Want to see how the pieces connect? Performance Marketing covers your traffic and lead form; Data, CRM & Automation covers counsellor response times, reminders and reporting; and Websites covers the programme page and application flow.
FAQ
- Is this just a lead magnet? No. It’s the same journey-mapping we work through with paying clients, trimmed to what your team can run itself. Fill it in and you’ll surface at least one stage that’s losing enquiries right now.
- Do you actually understand admissions? Education is a sector we’re growing into, and we say so openly. The planner is built on the nine stages every admissions team recognises — and on real experience wiring enquiry-to-customer journeys in other sectors where follow-up decides the outcome.
- Do I have to give my phone number? No. Name and work email are all we need to send the planner. Book a free consultation only if you want help applying it.